Booking Terms and Conditions for Swainsley Farm

When you submit a booking via our online reservation system you will receive an automatically generated booking summary by email to the email address you have provide. This does not form a contract between us – a contract shall only exist when your booking is subsequently confirmed by post or email.


The Contract for a short-term holiday rental will be between the Owners of Swainsley Farm (referred to as “us” or “we”) and the person making the booking under the following booking conditions:

   UK law will govern the Contract.

 – the contract is not effective until we have received and processed the deposit.

 – the party leader must be at least 18 years of age at the time of booking and the booking form must list the names, addresses and ages of all people in your party.

You are responsible for ensuring that all members of your party comply with the Terms of Use (as set out below), however, the Contract is between us and you (as the person making the booking).

Bed linen and towels.

Bed linen, bath/hand/kitchen towels and robes are provided and included in the price of the holiday. Please note, we can supply cots and highchairs but we do not provide cot bed linen/towels.

Electricity & Heating

Electricity and heating are included in the cottage price.


Bookings are confirmed on receipt of the booking form with a deposit for 1/3 of the holiday cost. The balance of the rental will be due six weeks prior to the start of your holiday.

We will send you a reminder when the balance is due and reserve the right to cancel the holiday where payment has not been made within 7 days of notification. 

If the booking is made within six weeks of the holiday start date, then payment will be due in full.


National Lockdown – In the event of a National Lockdown coinciding with your holiday so that you are unable to travel and we are prevented from opening, you will receive a full refund.

Regional/Local Lockdown – In the event that the address given on the booking form is put into Local/Regional Lockdown and the period of restriction covers the period of your booking rendering you unable to travel, you will receive a full refund. 

Cancellations by You must be notified to us immediately and confirmed in writing.

We strongly recommend you take out travel insurance for UK holidays which covers booking cancellations.This is available at very affordable rates and will give you peace of mind in the event of any of the following (but not limited to):  family emergencies, illness (including Covid), a requirement to self-isolate/ quarantine, a call to jury duty, incarceration, change in personal or work circumstances, travel delays, vehicle breakdown, and delays with public transport. 

If you choose not to take out UK travel insurance then you accept responsibility for any loss that you may incur due to your cancellation.

You can look for suitable cover on comparison websites sites such as

We are not selling, promoting, endorsing or recommending any particular product, and do not benefit financially or have any formal relationship with any of these providers:


 – All refunds will be subject to a non-refundable administration fee of £75 to cover our costs including re-marketing, bank and accounting fees. 

– If you cancel more than 6 weeks ahead of your holiday we will refund your deposit, less £75.

 -If you cancel less than 6 weeks from the start of your holiday we will try to re-let the cottage. The amount refunded will be the rebooking value (which may be less than you paid as we may have to offer a late availability discount or accept a short break) less the non-refundable administration fee of £75. 

 – If we are not able to relet the cottage a cancellation charge will be made based on the number of days notification of cancellation given by the person making the booking:

Time from Cancellation to Arrival Cottage not rebooked Cottage rebooked
We Refund to you We Refund to you
> 6 weeks Deposit less £75 Deposit less £75
42-29 days 60% of total cost less £75 Rebooking value less £75
28-15 days 40% of total cost

less £75

Rebooking value less £75
0-14 days 20% of total cost

less £75

Rebooking value less £75


Cancellation by Us

If we (Swainsley Farm) have to cancel your booking for any reason, including a Force Majeure event, you will be refunded in full. A Force Majure event could be any of the following:

(a) acts of God, flood, drought, earthquake or other natural disaster;

(b) epidemic or pandemic;

(c) terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations;

(d) nuclear, chemical or biological contamination or sonic boom; (e) any law or any action taken by a government or public authority, including without limitation imposing a restriction, prohibition, or failing to grant a necessary licence or consent;

(f) collapse of buildings, fire, explosion or accident;

(g) any labour or trade dispute, strikes, industrial action or lockouts;

(h) non-performance by suppliers or contractors; and

(i) interruption or failure of utility service, and the period of closure covers you booking

Terms of use

You may access the property from 16.00 on the day of arrival (earlier arrivals are strictly by arrangement only).  Please note that departure is by 10.00 on your final day (again, later departures are strictly by arrangement only). We need this time to ensure that the cottage is ready for your arrival after the previous guests (sadly, we don’t have a magic wand and need to clean the old-fashioned way!). The agreement to stay in the property for the holiday period does not create the relationship of Landlord and Tenant between the parties. You shall not be entitled to a new tenancy, or to any assured short hold or assured tenancy or any statutory protection under the Housing Act 1988 or other statutory security of tenure now or at the end of the Holiday Period.

On departure you are requested to leave the accommodation in a clean and tidy condition. This includes washing up, placing rubbish in bin liners and putting it in outside bins, ensuring ovens and barbeque are clean and free from grease.

Use of the property

Under no circumstances may more than the maximum number of persons stated in the brochure and on the website occupy the property, unless by prior arrangement with the Owners. We reserve the right to refuse admittance if this condition is not observed.

You must not use the Cottage or the site for any illegal, dangerous, offensive, noxious or noisy activities or behave in a way that may be a nuisance or annoyance to us, other guests or our neighbours. Swainsley Farm is a peaceful location and we ask that you avoid playing music, singing or other excessive noise that can be heard outside your cottage after 9pm. 

Smoking is not allowed in the cottages.  If you wish to smoke outside, please let us know and we will provide you with a suitable container. Please do not discard cigarette butts in the garden or grounds.


Swainsley Farm, its employees and representatives shall not be liable to you or your party for loss or damage to property howsoever arising unless demonstrably caused by our negligence or wilful misconduct or that of those for whom we are legally responsible. You must take all necessary steps to safeguard yourselves and your property.

Third Party Services – If you wish to engage a third party to perform a service (including private catering, beauty therapy, childminding or entertainment services) at the site or in the Cottage you must obtain our written permission and give us details of their public and employer’s liability insurance.  We will not accept liability for the services provided (or failure to provide such services) by any third party or business used by you in the course of your stay (regardless of whether they are recommended or referred by us).

Care of the property

You are responsible for the Cottage and are expected to take all reasonable care of its furniture, pictures, fittings and effects. You must leave them in the same state of repair and in the same clean and tidy condition at the end of the rental period as at the beginning.

Damages & Breakages

You are legally bound to reimburse us for replacement, repair or extra cleaning costs on demand (although we would not charge you for the odd glass or plate!).

Right of entry

We shall be allowed right of entry to the property at all reasonable times for purposes of inspection or to carry out any necessary repairs or maintenance.


Every effort is made to ensure that you have an enjoyable stay. However, if you have any problems or cause for complaint, it is essential that you contact us immediately to give us the chance to resolve it – we value your custom and want you to come again! We are on site, and will do our best to resolve any problems you may have – this is easier to do before you leave!


We do not allow pets in the cottages.

(revised T & C’s, 16.01.2021)

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 Term and conditions of use:

 * Please let us know 24 hours in advance if you wish to use it.

 * There will be a charge of £80 for each separate day booking.

 * The price includes extra bath towels, robes and plastic drinking glasses.

 * Please ensure that you are medically OK to use a hot tub.

 * No glass of any kind in or near the tub.

 * All children should be supervised and no children under 14 without an adult.

 * Swim wear only.

 * Please make sure grass etc. is off your feet.

 * No heavy makeup, fake tan please. 

 * No food in or near the tub plese.

 * Please vacate the tub by 10.30pm

 * Please replace the tub cover after use.